Make your own free website on Tripod.com

WCWA Bylaws and
Safety Rules

As Approved and Amended November 13, 1999


Table Of Contents

Section A. Our Commitment
Section B. Elections
Section C. Committees
Section D. Event Coordinators
Section E. Sutler-Vendor Coordinator
Section F. Unit Formation, Recognition, and Rank Structure
Section G. Membership Rules & Regulations
Section H Funds Distribution
Section I. Event Rules & Regulations
Section J. Camp Rules & Regulations
Section K. Medical Department
Section L. First Aid & Treatment of Actual Injuries
Section M. Horses & Riders
Section N. The Battlefield
Section O. Rifle & Pistol Safety Rules
Section P. Artillery Safety Rules
Section Q. Edged Weapon Safety Rules
Section R. Disciplinary Sanctions


Section A. Our Commitment

  1. The Washington Civil War Association is committed to honoring our ancestors, both North and South, who fought in or lived during the American Civil War. To this end the WCWA will sponsor Living History Encampments, Battle Reenactments, School Programs and Recruiting drives throughout the State of Washington.

Section B. Elections

  1. Elections will be held and run in accordance with the Constitution of the WCWA Article 6.
  2. Elected officers and duties are described in the Constitution of the WCWA Article 5.
  3. An Election Coordinator shall be appointed by the Board of Directors at the July Board meeting and empowered to run the election of officers. This appointment SHALL be filled on a rotating basis with no one individual holding this post for two consecutive elections. The Election Coordinator shall choose a committee to assist in these duties. No one who is running for office shall be a member of this committee.
  4. The Election Coordinator shall not be a candidate in the current election, or be a current Administrative Officer.
  5. The Election Coordinator shall take nominations from members prior to August 31. This may be done by submitting a statement in the newsletter asking for nominations, or by asking Company Commanders to take nominations at their company meetings. Members may nominate themselves. Nominees shall be contacted prior to publication of their names and may decline to run if they wish.
  6. The Election Coordinator shall obtain statements from the nominees, for publication in the September and October issues of the "Dispatch".
  7. The Election Coordinator shall receive all mail-in ballots prior to October 31st. The Election Coordinator and the Election Committee shall count the ballots and announce the results at the November meeting. Administrative Board officers shall be elected for a one year term. All current WCWA members, age 14 and older, with membership in good standing are eligible to vote.

Section C. Committees

  1. The Chairman of the Board of Directors shall appoint temporary committees and committee members to be chaired by the Vice-Chairman. They shall report to and serve at the discretion of the Chairman of the Board of Directors.
  2. The WCWA shall maintain a permanent standing committee to be called the Event Planning/Activities Committee. This committee shall be Chaired by the WCWA Event Coordinator and should include the event coordinators and assistants. The Event Planning/Activities Committee is responsible for reporting to the Board of Directors on the current status of any event scheduled for the season.
  3. The WCWA shall maintain a permanent standing committee to be called the Unit Status Committee. This committee shall be chaired by the Vice Chairman and shall include the Union and Confederate Brigade Commanders and the Civilian leader. The Unit Status Committee shall investigate the merits of any New Unit application submitted and report on that unit. The committee shall report to the Board of Directors on the current status of any Unit in the WCWA.
  4. The Chairman has it within his/her power to convene a temporary safety committee, composed of the Vice-Chairman and one (1) Union, one (1) Confederate, and one (1) Civilian Member, to investigate any allegations or suspicions that the safety rules and regulations are being, or have been, violated. The purpose of this committee is to gather information. It has no power to enforce or punish. This safety committee shall report its findings to the Board. The safety committee shall be disbanded immediately thereafter.
  5. Since our member units portray companies with widely divergent backgrounds, the authenticity of the individual units is the responsibility of the individual unit commander or leader. Questions about the authenticity of any units clothing or equipage should be directed to that unit's commander or leader. If unsatisfactory answers to questions about authenticity are provided by the unit commander or leader within a reasonable time, the Chairman may convene a temporary committee of authenticity. The committee shall be composed of the Vice-Chairman, one (1) Union, one (1) Confederate, and one (1) Civilian Member. The purpose of the committee is to examine the issues present and make recommendations (if any) based on the best information available. This committee's sole purpose is to gather information. It has no power to enforce or punish. This committee shall report its findings to the Board upon completion of it's investigation. The committee shall be disbanded immediately thereafter.

Section D. Event Coordinators

  1. The Event Coordinator's are the official Points Of Contact (POC) between the WCWA and the host site. They are responsible for all arrangements concerning fire wood, water, straw/hay, sanitation, trash disposal, security, safety and other amenities that go into the making of an Event. They are responsible for establishing a registration site at a point of entry where membership shall be verified prior to entry into the camps.
  2. The Event Coordinator should propose guidelines as needed to reconcile differences between the regulations of the WCWA and the regulations of the host site. However, An Event Coordinator shall not amend or alter any existing WCWA regulations.
  3. Event Coordinators are ultimately responsible for the conduct of all units at WCWA events and are ultimately responsible for enforcing site rules. Event Coordinators have the final say on all questions which may arise during any WCWA event. Club members shall comply and cooperate with Event Coordinators regarding these responsibilities. Event Coordinators may request that Commanders exclude specific personnel from further participation as needed to enforce discipline.
  4. The Event Coordinator, after consulting with the Brigade Commanders and the Civilian Community Leader, has final authority on the placement of camps and facilities. The Brigade Commanders and the Civilian Community Leader are responsible for laying out their respective camps.
  5. The Event Coordinator shall make available to the voting Board a tentative Event Calendar for the following year at the September Board meeting. Each Event shall be voted on at the October Board meeting. This shall determine a firm Calendar of WCWA Sponsored Events, and a tentative Calendar of WCWA Sanctioned Events.

Section E. Sutler – Vendor Coordinator. Period Sutlers and Non-period Vendors.

  1. Sutler/Vendor Coordinator

    i. The Sutler/Vendor Coordinator is appointed by the WCWA Board and the duties are to assist the Event Coordinator in all areas involving the registered Period Sutlers and Non-Period Vendors.

    ii. The Sutler/Vendor Coordinator will communicate all WCWA and Event Coordinator Policies, rules and directions to the registered Period Sutlers and Non-Period Vendors and monitor compliance.

    iii. The Sutler/Vendor Coordinator is responsible for event registration forms, having them signed by each of the registered Period Sutlers and Non-Period Vendors, and then give them to the Civilian Community Leader.

    iv. The Sutler/Vendor Coordinator shall use the "Dispatch" to communicate all changes to the Membership, Period Sutlers, and Non-Period Vendors.

    v. The Sutler/Vendor Coordinator may bar any Period Sutlers and Non-Period Vendors from future events if they violate WCWA Constitution, By-Laws and Event regulations.

    vi. The Sutler/Vendor Coordinator’s decisions may be appealed to the Event Coordinator or the Event Coordinator Chairman. The Sutler/Vendor Coordinator shall be a member of the Event Coordinating Committee.
  1. Period Sutlers and Non-Period Vendors

    i. Period Sutlers is defined as selling goods and services pertaining to the Civil War Era. Non-Period Vendors is defined as all other sellers of goods and services. Non-Period Vendors may mix period and non-period goods and services. Period Sutlers may not, but shall receive preferred locations.

    ii. All Period Sutlers and Non-Period Vendors must have a Washington State Business License, a Food Handlers Certificate (if necessary) and be a member of the WCWA, to sell goods and services. All documents must be posted in a prominent place.

    iii. Period Sutlers and Non-Period Vendors must call the Sutler/Vendor Coordinator before each Event they plan to attend. Period Sutlers and Non-Period Vendors who fail to confirm their attendance will receive no special considerations. The Sutler Coordinator will confirm that they have a copy of all of the appropriate policies and regulations.

    iv. Period Sutlers and Non-Period Vendors shall be in separate and distinct areas that are determined through consultation by the Sutler Coordinator and Event Coordinator prior to the Event. In case of disputes, the Period Sutlers shall receive preference.

    v. Business hours for all Period Sutlers and Non-Period Vendors shall be 9:00 A.M. to 6:00 P.M. unless otherwise determined by the Event Coordinator, Event Committee Chairman, or the WCWA Board. Breakdown on the final day of the event may start one hour after the final battle. Requests for other arrangements may be made to the Event Coordinator.

    vi. All Period Sutlers and Non-Period Vendors shall have Fire Extinguishers as required by the Washington State Fire Marshal, within easy reach. Minimum requirements is a 5 lb., Type ABC.

    vii. The Sutler/Vendor Coordinator may put reasonable restrictions on late hour activities.
  2. Additional Period Sutler Requirements

    i. During business hours the Period Sutlers are required to be in period clothing and have a Civil War Era persona.

    ii. If the Period Sutler’s living quarters are in the Sutler Row, they are part of their persona and it should be as period as possible. All Non-Period items will be hidden or disguised. Campfires shall not be in the spectators path, preferably behind the sutlery tents., A reasonable distance of 10 feet from canvas and other flammables is required. Fires should be extinguished when not watched or attended. A bucket of water is required beside each fire pit.

Section F. Unit Formation , Recognition, and Rank Structure.

  1. Members seeking to form new units shall apply for recognition to the Board of Directors. New Units can apply at any time throughout the year, and can start the probationary period anytime upon application to the Board. Such applications shall be made in person and shall include the following documentation:

    (i.) A written history of the New Unit being formed;

    (ii.) A written inventory of equipment the New Unit presently possesses;

    (iii.) A complete roster of members who intend to participate in the New Unit;

    (iv.) Mentoring unit and Branch of Service.

    Members of the Unit Status Committee shall meet, discuss, and make findings/ recommendations about the New Unit, and shall submit a report to the Board with its findings and recommendations for said New Unit at the next February, July, or October Board meetings. At that meeting, the Chairman shall conduct a vote regarding acceptance or rejection of the New Unit. Unless otherwise determined by the Board of Directors, units accepted by the Board shall be on probation for the next two events, the New Unit shall muster for WCWA-Sponsored public field events. For every day of those events, the New Unit shall muster for battle the appropriate average attendance for its respective branch of service (as outlined below).
  2. Due to the responsibilities and dangers involved, a person must have a minimum of one years experience within the WCWA and have participated in at least three (3) public field events before becoming a Company Commander. In the event that someone from outside the club wishes to join and bring in a new unit, that unit and Commander will be attached to a similar unit until the Commander meets this requirement.
  3. A fully formed and recognized Infantry Company is a unit with at least eight (8) paid combatant memberships for the current year and WCWA Board approval. To be recognized, a newly formed infantry unit shall be approved by a majority vote of the Board of Directors ; shall maintain at least eight (8) paid, combatant members; and shall pass a period of probation before being eligible for voting and stipend privileges. Recognized probationary units shall be allowed to maintain individual camps but shall be attached to similar-type units for battle reenactments.
  4. A fully formed and recognized Cavalry Troop is a unit with at least four (4) paid combatant memberships with mounts for the current year and WCWA Board approval. No Cavalry units shall be established without mounts. To be recognized, a newly formed cavalry troop shall be approved by a majority vote of the Board of Directors ; shall maintain at least four (4) paid, combatant members; and shall pass a period of probation before being eligible for voting and stipend privileges. Recognized probationary troops shall be allowed to maintain individual camps but shall be attached to similar-type units for battle reenactments.
  5. A fully formed and recognized Artillery Battery is a unit with at least one (I) certified-safe and historically accurate gun and five (5) paid combatant memberships for the current year and WCWA Board approval. To be recognized, a newly formed artillery battery shall be approved by a majority vote of the Board of Directors; shall maintain at least five (5) paid, combatant members; shall possess at least one certified-safe and historically accurate gun; and shall pass a period of probation before being eligible for voting and stipend privileges. Recognized probationary batteries shall be allowed to maintain individual camps but shall be attached to similar-type units for battle reenactments.
  6. A fully formed Special Unit, such as Signal Companies, Engineer detachments, Pioneers, etc., is a unit with a minimum of five (5) paid Participant memberships for the current year and WCWA Board approval. To be recognized, a newly formed Special Unit shall be approved by a majority vote of the Board of Directors; shall maintain at least five (5) paid, participant members; and shall pass a period of probation before being eligible for voting and stipend privileges. Recognized probationary Special Units shall be allowed to maintain HQ’s for battle reenactments. Rank structure in such specialized units individual camps but shall be attached to their respective will reflect the historic nature of the specialty.
  7. A fully formed and recognized Civilian Society is a unit with at least eight ( 8) paid civilian memberships (minimum age 12) for the current year and WCWA Board approval. To be recognized, a newly formed civilian society shall be approved by a majority vote of the Board of Directors; shall maintain eight (8) paid members (minimum age 12) and shall pass a period of probation before being eligible for voting and stipend privileges. Recognized probationary Civilian Units shall be allowed to maintain individual camps but shall be attached to similar-type units for camp reenactments.
  8. Horse Artillery, Infantry with Artillery support be formed in compliance with the minimum member [Marine Corps/Navy] ). This Unit shall strengths for all branches included. (see para. its respective branches. (ex. Horse Artillery will collect regular Cavalry stipends plus a powder allowance for their Artillery branch, but the Artillery gun crew will not be added to their Cavalry stipend) All other rules and regulations regarding single Branch units apply to like branches of the Multi-Branch unit. A Multi-Branch unit must maintain its strength minimums in all branches to maintain full unit status. ( see: Sec F. para. 9, 10, & 11).
  1. Any unit which drops below the following minimums at 50% of WCWA sponsored events will be reduced to under strength status with the appropriate loss of privileges as outlined in paragraphs 2, 3, 4, 5, and 7 above. The minimum average attendance level for continued recognition of a fully formed unit is as follows:

    i. Infantry - 8 combatants.
    ii. Mounted Cavalry - 4 combatants with mounts.
    iii. Artillery - 5 combatants with one cannon.
    iv. Civilian Society - 8 members.
    v. Specialty Unit - 5 participants.
  2. Recognized full strength units which fall below the minimum will be placed on probation. All units in the WCWA must be at minimum strength or better at 50% of WCWA sponsored events during the calendar year to avoid going on probationary status. Recognized Units on probation loose all voting and stipend privileges for a period as determined by the Board of Directors. All Probationary units are limited to two (2) years from the date of probation by the Board, to either have the numbers for full-strength or be disbanded.
  3. Brigade Commanders shall create their own policies regarding rank structure.
  4. When a Brigade Commander's term of office ends, he shall be allowed to wear that rank as a brevet promotion. The rank shall be honorary, having no authority and shall be worn only at social functions.

Section G. Membership Rules & Regulations

  1. All Members age 12 and up shall take and pass the WCWA Safety Standards Test.
  2. All members shall present themselves to the public as best as they are individually able, in their chosen role. Members may cross dress or galvanize, but women choosing to reenact in a male military impression shall maintain the appearance of being male at all times when the public is present.
  3. Only members may participate at WCWA Events. The WCWA recognizes two kinds of membership: WCWA membership and current equivalent membership in a Civil War reenactment club that has a reciprocal agreement with the WCWA. Reciprocal agreements will be Safety Standards, or approval of Guest renewed annually, subject to proof of insurance and completion of WCWA Safety Standards by the Board.
  4. WCWA dues are $15.00 per person, for persons age 14 and over, up to $30.00 per family. A "family" is a nuclear unit of one or more adults and their own or adopted children and residing together or having the same mailing address. Individual member companies may charge their members additional dues as they choose. New members who pay their membership dues after August 31st are considered paid members for the following year as well.
  5. A WCWA member is a person who:

    i. Completes a WCWA membership application that is accepted by a Company Commander;

    ii.
    Pays WCWA membership dues to a Company Commander;

    iii. The Company Commander shall have 30 days to submit the application and dues to the WCWA Treasurer for the temporary membership to be permanently effective.

  6. The WCWA members who intend to transfer from one unit to another during mid-season shall observe the following procedure:

    i. An individual wishing to transfer units must complete a request for transfer stating his/her name; the member's present unit; and the new unit.

    ii. The member must give notice in writing to the present company commander that the member is transferring to another unit. Said notice shall be signed by the New Company Commander.

    iii. A copy of the written notice shall be sent to the Treasurer of the WCWA bindividuals new unit status and shall return written y the receiving Commander, who shall make all necessary changes to reflect the notification to both company commanders that the transfer has occurred.

    Unless this procedure has been expressly followed, said member shall continue to be listed as a member of his/her original unit, and all stipends or benefits given on behalf of said member shall be given to the original unit.
  7. Members wishing to change units at the end of the season need simply to enlist with the new unit and pay WCWA membership dues through the new unit.
  8. WCWA shall create a special membership category called Sutler. All persons who intend to sell services and goods at WCWA sponsored events shall join this category before selling services and goods.

Section H. Funds Distribution

  1. Event registration forms will be used to determine attendance and payment of stipends for participation of all WCWA reenactors. The Event Coordinator shall deliver all WCWA registration forms to the WCWA Treasurer.
  2. Stipends of 25% after expenses will be distributed to units who turn in their registration packets. The funds will be distributed to the units as soon as is practical after the Event.
  3. Stipend distributions will be based on total registered attendance at the Event for all days of the Event. Members counted in said registration are members who 12 years of age or older, and are present and participating as reenactors.
  4. For WCWA administrative purposes only, Civilians can register as part of Military Units.
  5. Only WCWA members, who are 12 years of age and over, in period dress, are to be counted toward stipend distribution. Each Unit is tasked with monitoring their members for period dress.
  6. Surplus money (money leftover after all expenses have been paid) may be distributed back to the units in good standing at the discretion of the Board.

Section I. Event Rules & Regulations

  1. Guest reenactors shall be integrated with existing WCWA units, or may participate as distinct units under the WCWA command at the WCWA discretion of the appropriate WCWA Brigade Commander, who will verify the Safety requirements.
  2. WCWA battlefield combatants shall be 16 years old with the following exceptions: 14 and 15 year old combatants may participate on the battlefield with written consent of the combatant's parent or guardian, the company commander, and the brigade commander. No persons under the age of 14 shall participate on the battlefield in a combatant role. Participants (e.g. Musicians, Vivandiers), aged l2 and 13 years, may participate on the battlefield with written consent of the participants parents or guardian and their WCWA Brigade Commander. Participants age 12 and 13, shall not be armed. Twelve and 13 year olds may act as Powder Monkeys on an Artillery piece if that 12 – 13 year olds adult family member is also a member of the gun crew and present.
  3. Children younger than 14 are welcome in all WCWA activities, except for battles (except as noted in I:2 above.) Any WCWA member under 18 years shall be sponsored by a parent or guardian who is a current WCWA member. No guardian may sponsor more than one minor unless said minors are members of the guardian's extended family. Extended family means that the guardian is the minor's grandparent, uncle, aunt, or first cousin.
  4. Any violations of the established Safety Rules are subject to disciplinary action which may include exclusion from that or subsequent events or expulsion from the WCWA.
  5. All established or stated regulations of the host party, property owners, or clubs (etc.) shall be followed.
  6. All WCWA members shall enforce and obey any and all site host rules.
  7. Company Commanders are responsible for the behavior of their companies. This includes Combatants, participants, and attached civilians.
  8. Members may capture another unit's colors on the battlefield, but must capture the color bearer also and the colors remain in the possession Captured colors of their color bearer. Capture of colors is prohibited at any other time. are to be treated with proper respect. Any unit while colors and bearer are which captures another unit's colors is responsible for said colors, in their possession.
  9. Possession and/or use of illegal drugs is grounds for immediate suspension from the WCWA.
  10. Alcohol may be consumed, if allowed by the host site, property owner, or club. If allowed, it may be consumed in moderation and only under the following circumstances:

    i. On a day with firing, only after the last engagement, when all weapons are secured, and the public has departed.

    ii. On days without firing, only after the public has departed.

    iii. At back countries only after the last engagement, when all weapons are secured.
  11. Smoking is prohibited:

    i. While handling black powder in any form;
    ii. After muster for battle has been called;
    iii. During battle;
    iv. After battles until all weapons have been cleaned and secured;
    v. Around ammunition boxes or chests; and Limbers.
  12. Any verbal provocation or physical abuse by any member towards another is prohibited and is grounds for immediate expulsion from an event.
  13. When units have a dual identity, they shall choose a main identity and shall be placed in the appropriate Brigade. When reenacting in their Brigade, although still alternate identity, the unit shall be under the command of the other belonging to the primary Brigade.
  14. When a member has a dual identity, said member shall choose a primary unit with which to reenact at an event. Said unit shall receive a stipend, if there be one, for that member.
  15. Members of the WCWA reenact as persons of the Civil War era, 1861-65, in any theater of the war or home front. No member shall reenact as persons in the period before or after the war years, 1861-65.

J. Camp Rules & Regulations

  1. Period Camps may be placed at the discretion of the Event Coordinator with the advice of the Brigade Commanders, Civilian Leader, or other Civilian members. The modern camp should not be within sight of historic camps and should be as far from historic camps as practicable.
  2. Open fires shall not be built closer than six (6) feet from the nearest tents. Heating or cooking stoves may be located within six (6) feet of tents and flies if said stove:

    i. completely contains the fire within the confines of the stove; and

    ii. has a chimney or stovepipe which extends through or away from canvas.
  3. Camp "Quiet time" will be sounded in camps by bugle and/or drum or otherwise announced around the hour of 11:00 PM. After said time, loud noise or boisterous behavior shall not be permitted. "Quiet time" ends at 6:00 am.
  4. Night Watch:

    i. A Night Watch will be maintained at all events where an independent security service is not available. Night Watch will be maintained by camps. The purpose of night watch is to monitor military personnel in their respective camp fires, unauthorized visitors, and quiet time rules.

    ii. Night Watch shall commence at 11:00 p.m. and conclude at 2:00 a.m. All fires will be extinguished at 2:00a.m. except for Cavalry campfires.

    iii. Military members of the Night Watch shall be in full uniform. Field gear may be carried at the discretion of military members discretion. No weapons will be carried on Night Watch.

    iv. Members performing Night Watch duty should be 18 years of age or older.

    v. Night Watch is not a police force nor should it attempt to act as such. Problems with any Reenactors should be reported to their Brigade Repeated warnings to a member or camp shall give Commander and the Event Coordinator. rise to appropriate punishment for said or camp. member

    vi. Night Watch should not forcefully confront any unauthorized visitors. If unauthorized visitors are encountered and refuse to leave when immediately report the incident to their respective asked, Night Watch should Brigade Commander and the Event Coordinator, who may then summon the local authorities to remove the intruder.
  5. Discharge of weapons is prohibited within 25 feet of the powder magazines.
  6. Discharge of weapons in any camp area is not allowed.
  7. Camps which are accessible to the public are not secure areas. Members should take appropriate measures and precautions to protect the safety of the public and to guard against theft by the public.
  8. All persons residing in any WCWA camp must be members of the WCWA or an organization with reciprocal membership rights.
  9. The persons and activities in the Modem Camp fall under the same rules and guidelines as do the Historical Camps, except for the from 8:30 a.m. of the first authenticity guidelines. No vehicles are allowed into the reenactment area day to evening gun on the last day of a reenactment.
  10. Members who arrive or need to leave between said times should be assisted by unit members in carrying, pitching, striking, and removing said authorized: member's camp and gear. The following vehicle exemptions are

    i. Medical Emergencies.
    ii. Sanitation Measures.
    iii. Logistics by the Event Coordinator (Food, Water & Fuel).
  11. Each member shall enforce these rules. The respective leaders of the US, CS, and Civilian camps shall designate a person with ultimate responsibility of enforcing these rules.

Section K. Medical Department

  1. Medical Commanders will be included in all Officer's Call meetings.
  2. Medical personnel shall retire before their own troops, in the face of the enemy, and they shall remain in the rear echelon. The rear echelon is defined as the rearmost engaged unit, except that medical personnel may be forward of the artillery, at the discretion of the Brigade Commander.
  3. Nurses and their helpers may not be used on the battlefield as combatants.

Section L. First Aid & Treatment of Actual Injuries

  1. If a real injury occurs during a battle that requires immediate medical attention, any member may yell "MEDIC" to call attention to the of an actual medical emergency. The word "Medic is not to be used in any other case except that emergency.
  2. In the event of an actual injury, first aid is to be summoned as soon as possible with the least amount of fanfare. Commanders will move all NOTE: 'on any suspected action away from the injury and help the victim from the field. back, neck, spine, or head injury - DO NOT move the injured person.

Section M. Horses & Riders

  1. Anyone intending to use a horse at an event will be tested thoroughly by his unit commander, or his representative, for their ability to control the horse. This testing should be done prior to an event, since a proper evaluation may take much more time than will be available Brigade during an event. Cavalry Commanders will report to their respective Commanders prior to the first battle of an event on the inexperienced riders complete testing of their troopers, pointing out any new and/or or horses.
  2. New horses must be tested for reaction to battle activities prior to their use in a battle scenario. This testing should be done prior to an event, event. since a proper evaluation may take more time than will be available during an Cavalry Commanders will report to their respective testing of their Brigade Commanders prior to the first battle of an event on the complete horses.
  3. Any non-military personnel who intend to use a horse at an event must be tested for their ability to control the horse. This testing must be since a done by one of the Cavalry Commanders and should be done prior to an event, proper evaluation may take much more time than statement of will be available during an event The testing officer will give a written approval to the Civilian rider who must present it to their the sole Brigade Commander prior to using the horse at an event. It is responsibility of the Civilian rider to arrange for this testing.
  4. Questions concerning the fitness or abilities of any rider or horse should be referred to the appropriate unit commander.
  5. Horses may only be touched or handled by the owner and/or rider, or by a person designated by the owner.
  6. Due to the excitable nature of a 'Runaway' horse, and the increased possibility of danger if handled by inexperienced persons; no one is to troopers on approach a runaway horse unless specifically instructed to do so by the cavalry site.
  7. Horses may not be left unattended. The owner of a horse is legally responsible for the actions of that horse at all times.
  8. Unruly or uncontrollable horses will be removed from the battlefield. This is the responsibility of the unit commander. Stallions are prohibited.
  9. Units will restrict public access to picketed horses by means of a rope or other barrier.
  10. The use of chin straps or curb chains for at horses is strongly encouraged.
  11. For all other regulations, Refer to the Cavalry Standards.

Section N. The Battlefield

  1. The Event Coordinator and Brigade Commanders have overall responsibility for safety at events. They may delegate the enforcement duties to Safety Officers.
  2. Battlefield scenarios must be approved by both WCWA Brigade Commanders.
  3. All personnel on the field must belong to a unit, or be directly attached to or under the control of a field unit.
  4. Weapons may not be fired without Company Commander's permission. Cap firing does not require permission but must be done in the designated capping and clearing area, and away from the public.
  5. Pistols may be loaded at any time during the day. All pistols will be kept holstered until on the battlefield. Loaded pistols will not be left unattended for any reason.
  6. All Longarms will be cleared at the end of each battle. All weapons will be cleared after the last battle of each day.
  7. If moving troops in front of artillery positions, within the 75 feet safety zone, infantry or cavalry commanders must check for the presence of indicating the presence of an upright rammer on the wheel or hub of any artillery piece, a loaded and primed cannon, before proceeding. If infantry or cavalry is not to move in front of the an upright rammer is present the artillery until after the artillery has fired.
  8. Artillery will not fire when troops are in front of the blast cone and are closer than 75 feet.
  9. Artillery will not fire directly at mounted cavalry regardless of range.
  10. Skirmishers firing from a kneeling position must keep their rifles well elevated. Skirmishers may not fire from a prone position unless choreographed and with Company and Brigade Commanders permission.
  11. Those who are wounded may never fire from the prone position.
  12. The minimum distance for aimed firing is 30 feet. Closer fire is not permitted.
  13. In infantry companies, pistols may be carried only by officers and NCO's at the discretion of their Company Commander. Other troops may carry pistols at the discretion of their respective commanders.
  14. Mounted cavalrymen will not fire down into troops on the ground, at distances of less than 50 feet.
  15. Mounted cavalry should maintain at least 30 foot intervals between infantry or artillery troops, being especially careful of simulated confined to a walk.casualties. When working in areas where men are casualties, action is
  16. Any member may call a CEASE FIRE at any time if the member witnesses an unsafe act or unsafe condition.
  17. A cease fire and a hold on all movement will occur if any unauthorized person, such as a spectator, comes onto the field during a battle, if that person cannot otherwise be readily controlled.
  18. Non-participants (I.E.: photographers, artists, etc.) are not allowed on the field of battle except by express permission of both Brigade Commanders.
  19. Dismounted cavalry is defined as cavalry having mounts available for use. The mounts may either be picketed on the field (under supervision) equip and conduct or under the control of the "fourth man". Such units will arm, themselves in the manner appropriate to cavalry.
  20. Visiting Unmounted cavalry is defined as cavalry not having mounts available for use. Unmounted cavalry units shall be considered as infantry by the Brigade Commander. Unmounted Cavalry will not carry sabers on the battlefield. The use of carbines by unmounted cavalry is encouraged, the use of shotguns is acceptable. The use of pistols is at the discretion of the Brigade Commander, and is limited to one pistol per trooper. Holsters should be of the proper military design, no "quickdraw" or western style holsters.
  21. No Hand to Hand combat unless choreographed and approved by both Brigade Commanders prior to the Battle. Combatants may not advance for Hand to Hand combat if their weapons are loaded and they may have no real physical contact with opposing troops.

Section O. Rifle & Pistol Safety Rules

  1. All weapons must be clean and in good repair prior to use.
  2. All weapons and ammunition shall be inspected by the individual Company Commanders each morning of every event prior to the first banned from the field. Any battle of the day. Any weapon found to be unserviceable shall be weapon found to be rusty or fouled shall be Commanders have the authority to spot check any company cleaned prior to use. The Brigade at their discretion.
  3. All weapons shall be cleaned at the end of each day.
  4. Absolutely NO ball ammunition (either Minie or round) shall be brought to the capping and clearing area or to the battlefield.
  5. Absolutely NO item which can readily fit down the rifle bore shall be permitted in the cartridge box. A nipple pick is permitted.
  6. Percussion caps shall be carried separate from any powder or cartridges.
  7. The only powder acceptable for loading the weapons is black powder with a rating of 2F or 3F. Pyrodex and smokeless powders are expressly prohibited.
  8. The maximum size for longarm cartridges is as follows:

    69 caliber - 80 grains
    58 caliber - 70 grains
    54 caliber - 70 grains
    50 caliber - 60 grains
    45 caliber - 50 grains
  9. Charges for Longarms must be made up in paper cartridges that conform to the Civil War period. Cartridges must be made prior to the battle and will contain no more powder than prescribed in the table above. No staples, glue, or tape may be used in making the cartridges. Only cotton linen or silk thread is acceptable for binding cartridges.
  10. Cartridges for Longarms other than muskets must be pre-made using methods and materials appropriate to the particular Longarms requirements. Case type cartridge wadding materials shall be the same as for pistols. Paper cartridges must be made of fully combustible materials (nitrated paper).
  11. Weapons shall not be readily accessible and unattended while the public is present during an event.
  12. Powder flasks and horns shall not be used on the field except at back country events, and only for the loading of revolvers.
  13. Handle all weapons as if live ammunition was being used.
  14. During loading, no part of the loader's body should be in front of the rifle nor should the weapon be inclined towards another person.
  15. Caution should be used when loading a weapon which has become to hot through firing.
  16. Pistol Wads must be composed of a substance which easily crumbles between the fingers (I.E.:Florist's Foam or Cream of Wheat). Styrene (I.E.: disposable cups and meat trays) and hard styrofoam are not acceptable and therefore prohibited. Paper wads, cloth wads, wax and Wonder wads are also prohibited. All Cylinders shall be topped with a suitable grease. No silicone greases can be used.
  17. All pistols must be carried in leather holsters when loaded.
  18. Those using revolvers may carry extra uncapped cylinders provided they are properly wadded and carried securely in a leather pouch and with the approval of the Brigade/Legion commander.
  19. Revolver cylinders may not be reloaded on the battlefield.
  20. Absolutely NO ramrods will be drawn during battles.
  21. Ramrods may be used in firing demonstrations when no opposing troops are present, and then only under close supervision.

Section P. Artillery Safety Rules

  1. Artillery is defined as any form of cannon, howitzer, mortar, or other firearm whose original (full-size) bore is greater than 1.5 inches.
  2. Artillery pieces must have a minimum crew of four combatants, Mortar crew size is 2, to fire. When possible the larger guns should have a crew of six. The need for a larger crew will be determined jointly by the Artillery Commander and the Brigade Commander.
  3. Powder Monkeys do not count towards gun crew size.
  4. All artillery must have the required equipment on site and be in a safe condition prior to firing. Improperly equipped or unsafe artillery will be removed from the field.
  5. Due to the ongoing debate over the safety aspects of Hearn barrels, and until absolute proof is presented to the WCWA Board of Directors approved as to their safety and reliability, no Hearn barrels may enter the WCWA. Only Artillery barrels can be used. Refer to the Artillery Standards.
  6. No projectiles or wadding of any kind are to be fired unless prearranged and approved by the Brigade Commander. At no time will any object or material be fired from a cannon if that object or material will pass over the safety boundary or travel more than 75 feet except on a live fire range.
  7. Charges will consist of no more than two (2) ounces of powder per inch of bore. Charges will be inspected prior to each event by the Artillery Commander and the Brigade Commander jointly.
  8. Only Percussion caps and /or friction primers will be used to fire Cannon. Mortars may use Linstock with a bucket of water and a fire extinguisher on hand.
  9. The artillery ammunition box will be placed 25 feet to the rear of the respective cannon and a minimum of 45 feet from the spectator's line. The lid hinge must be nearest the cannon. The artillery ammunition box is to be constantly manned whenever unlocked. When the box is not in use it is to be removed from the field and placed in a secure location. Ammunition boxes must be fitted with self-closing lids. Lids may not be fitted with any type of hold-open device nor may they be propped open by any external means, such as a stick, branch, etc.
  10. Artillery powder charges are to be kept in individual safety containers within the ammunition box. When ready to transport a charge from must be removed from the ammunition box to the cannon muzzle each charge the safety container and placed in a leather haversack. The cannon where they will not be removed from the charges are then carried to the leather haversack until they are to be placed in the cannon bore.
  11. The safe placement of artillery is the joint responsibility of the Artillery Commanders and the Brigade Commanders.
  12. All artillery tubes and carriages in the WCWA will be full scale and of period design and construction. (see Standards)
  13. The rate of fire for artillery pieces shall be 3 minutes minimum between time of firing and when the new round enters the bore.
  14. There must be a minimum distance of 20 feet, hub to hub, between artillery pieces or they will not be permitted to fire.
  15. Artillery batteries will place a range marker at 75 feet down range to mark the no-fire zone for infantry and cavalry troops. The Artillery be approved by the Commanders may determine the type of range marker used but it must Brigade Commanders. The Brigade made aware of the exact location of the range Commanders will see that all Company Commanders are markers during Officer's Call prior to each battle.
  16. After loading any gun, the artillery crew will place the rammer on the wheel hub (in the case of a larger gun) or on the top of the wheel (in the case of a smaller gun) to indicate that the gun is now loaded and ready to fire. After mortars are loaded, a yellow flag or a symbol, agreed upon by the Artillery Commander and the Brigade Commander, will be displayed.
  17. Artillery batteries will post a red safety flag to mark a misfired gun.
  18. For all other regulations, Refer to the Artillery Standards.

Section Q. Edged Weapon Safety Rules

  1. Edged weapons will only be drawn upon the orders of the Company Commander. On a battlefield, edged weapons may be drawn upon order of the Commander, but no bayonets shall be unsheathed during battles.
  2. Knives shall not be drawn on the battlefield, and shall be tied into their sheaths.
  3. All unsheathed edged weapons on the battlefield shall have dull edges.

Section R. Disciplinary Sanctions

  1. When a military or civilian member of a unit (including officers) is accused of wrongdoing of Law, By-law, or Regulation within the unit, whether it be during the units participation in a WCWA Sponsored or Sanctioned Event, and the matter has not effected anyone outside the unit, then the unit has the responsibility for determining the guilt or innocence of the offending party. In the event the accused is found to be guilty the manner of discipline imposed is left entirely to the company and may include any legal and reasonable recourse except expulsion from the WCWA. Only the WCWA has the jurisdictional authority to define or restrict a members status in the WCWA. Disciplinary actions at the company level may not be appealed to the Board of Directors of the WCWA.
  2. Event Coordinators are ultimately responsible for the conduct of all units at WCWA events and are ultimately responsible for enforcing site rules. Event Coordinators have the final say on all questions which may arise during any WCWA event. Club members shall comply and cooperate with Event Coordinators regarding these responsibilities. Event Coordinators may request that Commanders exclude specific personnel from further participation as needed to enforce discipline. (Same as Section D para. 3)
  3. When a military or civilian member of a unit (including officers) is accused of wrongdoing of Law, By-law, or Regulation (of a non-criminal nature), whether it be during the units participation in a WCWA Sponsored or Sanctioned Event, and the matter has affected individuals outside of the accused member's unit, then the responsibility for determining the guilt or innocence of the offending party should reside jointly with the Company Commanders of all units involved and the Event Coordinator. In the event the accused is found to be guilty the manner of discipline imposed is left to the Commanders involved and the Event Coordinator, and may include any legal and reasonable recourse except expulsion from the WCWA. Only the WCWA has the jurisdictional authority to define or restrict a members status in the WCWA. In the event that the Commanders and the Event Coordinator involved can not come to a unanimous agreement on the disposition of the case then one or both Brigade Commanders may be summoned as an arbitrator. Disciplinary actions at the inter-company level may be appealed to the Board of Directors of the WCWA, however, the Board may, at its discretion, decline to hear the appeal.
  4. When a military or civilian member of a unit (including officers) is accused of any wrongdoing of a criminal nature at any WCWA local law enforcement agencies sponsored event then the matter will be immediately referred to the for disposition.
  5. When a Unattached Civilian, Military Personnel, Sutler and or other Entities not assigned to WCWA unit, is accused of wrongdoing , they appropriate Brigade are subject to disciplinary action by the Event Coordinator and Commander and or Sutler Coordinator.

Definitions:

Participant : an individual who reenacts in period clothing, and may or may not carry a weapon.

Combatant: an individual who reenacts in period clothing and carries a weapon.

Guest Reenactor: A reenactor from a club other than the WCWA.

WCWA Sponsored Event: An Event where the club assumes financial responsibility and provide insurance.

WCWA Sanctioned Event: An Event where the club assumes no financial responsibility but does provide insurance.

By-Laws Committee:

David K. Austin
T. Gil Bridges
Roy E. Houston Jr.
Henry A. Howe III (partial)
Richard McMurray (partial)
Rachael Roberts
Bart Saunders (partial)
Kevin R. Saville
Frank L. "Rusty" Starr III
Corey D. Stinson


Return to the Main Index

2001 Event Calendar / Club Purpose and Safety Rules / Administrative Board
Adam's Legion / Army of the Columbia / Civilian Organizations
The Flying Dutchman / The New Grist Mill / Links


Last updated 16 February 2001 at 1530 hrs.

This page hosted by That Darned Silas and the 44th Tennessee Consolidated Infantry.

background by Glyph Web Graphics